According to Section 99 of the Administrative Code, an invitation to a council meeting must be sent at least 4 days before the meeting to each councillor and to those who have the right or obligation to be present at the meeting. At the same time, information about the meeting must be published on the municipality's website.

The agenda of the matters to be discussed at the meeting must be sent together with the notice of the meeting, unless there are special reasons preventing this (Administrative Rules, Section 93).

The agenda is published on the municipality's website (Administrative Rules Section 95 and Municipalities Act Section 94). The meeting may be announced in the Ylä-Satakunta newspaper. However, the absence of an announcement in the local newspaper does not prevent the council from meeting.

The invitation to this council meeting, including the agenda, was sent on June 12.6. The invitation to the meeting has been published on the municipality's website.

The council has a quorum when at least 2/3 of the council members are present.

Audit Board 21.5.2024 Section 6

2023 FINANCIAL STATEMENTS AND LIABILITY DISCLAIMER FOR ACCOUNTANTS

According to Section 125 of the Act on the Auditors, the auditor must submit a report to the council for each financial year, setting out the results of the audit. The report must also state whether the financial statements are acceptable and whether the member of the institution and the head of the relevant institution's area of ​​responsibility (the person liable for the accounts) can be granted a discharge from liability.

The auditor of the municipality of Kihniö has audited the financial statements for 2023. The auditor states in his audit report that the financial statements can be approved and discharge from liability granted to the members of the institutions and the leading officials of the functional areas for the financial period 1.1.-31.12.2023. The audit report will be submitted to the Audit Board on 21.5.2024. The auditor will present the 2023 audit report at the meeting.

Proposal: The Audit Committee proposes to the Municipal Council that:

31.

Decision: The Audit Committee proposes to the Municipal Council that

for senior officials in the functional areas for the financial period 1.1.- 31.12.2023.

Appendix 1 financial statements 2023, Appendix 2 audit report 2023

Departments present the financial statements of their administrative sector

Audit Committee April 21.5.2024, XNUMX

EVALUATION REPORT FOR 2023

According to Section 121 S of the Local Government Act, the task of the Audit Board is to assess whether the operational and financial objectives set by the council have been achieved and whether the operations have been organized in a productive and appropriate manner.

The Audit Committee submits an evaluation report to the council each year, presenting the results of the evaluation.

The evaluation report will be discussed by the council in connection with the financial statements.

The board shall provide the council with a statement on the measures to be taken in response to the assessment report (Municipalities Act 121.55).

Based on the reports provided by accountable officials, monitoring of minutes, the 2023 financial statements and other monitoring, the audit committee assesses the implementation of the municipality's operational and financial goals as well as the effectiveness and appropriateness of operations for 2023.

Proposal: The audit committee will review the evaluation report and submit it to the municipal council for approval.

The municipal council obliges the municipal government and boards to take action on the observations presented in the evaluation report and to report on these to the council by the end of September 2024.

Decision: The audit committee reviewed the evaluation report and will submit it to the municipal council for approval.

The municipal council obliges the municipal government and boards to take action on the observations presented in the evaluation report and to report on these to the council by the end of September 2024.

Appendix 3 evaluation report

Appendix 4 Well-being report and plan

Appendix 5 Children and Youth Well-Being Plan

Annex 7 Economic Adjustment Programme

Audit Board 21.5.2024 Section 9

According to Section 84 S of the Local Government Act, a municipal elected official and office holder must make a declaration of interests regarding their management positions and positions of trust in companies and other entities engaged in business activities, significant assets and other interests that may be relevant to the performance of their positions of trust and office.

The obligation to declare interests applies to members of the municipal government and the institution performing the duties referred to in the Land Use and Building Act (132/1999), the chairperson and vice-chairpersons of the council and the board, the mayor, the deputy mayor and the rapporteur of the municipal government and the board. The declaration must be made within two months of the person being elected to their position.

The declaration of affiliation is made to the Audit Committee, which monitors compliance with the notification obligation and brings the declarations to the attention of the council.

The Audit Committee has discussed the received declarations of interest in its meetings and decided to publish them on the public information network.

According to Section 87 of the Administrative Regulations, the Audit Committee must submit declarations of interest to the council once a year.

Proposal: The Audit Committee decides to notify the municipal council of the declarations of interest in accordance with Section 87 of the Administrative Code.

Decision: The Audit Committee decides to notify the municipal council of the declarations of interest in accordance with Section 87 of the Administrative Code.

Declarations of affiliation are published on the municipality's website under decision-making.

Appendix 6 declarations of interest

Technical Committee 31.1.2024 § 9

The Knuuttila pumping station proposed in the initiative is located on privately owned land. Alternative locations have been investigated and guidance has been requested on the matter at the meetings of the technical committee on current matters. OP Park has been proposed as an alternative location, based on proximity to the sewer network, centralization of operations, community spirit and development of the area.

Based on the preliminary cost estimate of the project, the project exceeds the investment limit of 10,000 euros, including, among other things, the construction and connection of the water and sewage network, the construction of a solid, sealed base, and the purchase of furniture (sinks, washing surfaces, drying iron and drying racks). The Technical Committee proposed 10,000 euros for the possible redemption of the OP Park land area and the development of the area in the 2024 budget, which would have provided the financial prerequisites to promote the project. In the later stages of budget preparation, the proposal was eliminated for cost-saving reasons.

The public areas, outdoor sports facilities, playgrounds, etc. that fall under the technical maintenance responsibility already have a repair debt and in the current economic situation there are sometimes challenges in maintaining the current level. It is not possible to significantly raise the level of an individual park or sports facility from the operating budget, but improvement requires investment.

If the issue of permanent and seasonal residents is considered to be progressing, the matter can be revisited by the technical committee in connection with the preparation of future budgets.

Municipal Board 12.2.2024 Section 28

Proposal for a decision: Based on the report of the technical committee, the municipal government proposes to the municipal council that the initiative be declared completed.

Decision The motion for a resolution was approved unanimously.

Technical Committee 19.10.2022 § 92

The following municipal initiative has been received by the municipality of Kihniö through the Municipal Initiative Service;

Kihniö's services for motorists are based on one TB cold storage station. Kihniö residents are forced to support Russia's war of aggression, the nearest other gas stations are in Parkano and Virra. A high-power charging point has been in Virra for some time in the Kitunen Kievari parking area, and one is coming to Parkano.

There is an excellent rest area on Kantatie 23 on both sides of the road at the intersection with Laakakalliontie, on top of a hill in both directions, starting downhill: It's tempting to stop. Now the rest area mainly serves barbecue, which is fine. But the place is literally begging for a high-power charging point for electric cars and a cooling station.

There is no valid local plan in the area, the village's plan area extends to the cemetery. The land outside the road area is privately owned. There would be good space for expansion, especially on the south side of the road.

In the master plan currently being prepared, the municipality of Kihniö must plan an electric car charging point, a cooling station, and other services for motorists in addition to the current barbecue.

Even before the zoning process, the municipality of Kihniö must immediately begin negotiations with landowners and potential operators, of which the most potential from the perspective of the existing distribution network are ST1 and SEO, possibly also Neste.

The area in question is located outside the central business district of Kihniö and the only operator in the area is a grill, which is open every day in the summer, and only on weekends in the winter.

Proposed decision:

The Technical Committee will hold the necessary discussion on the matter and make a decision based on it.

Further information on the decision:

The Technical Committee proposes that the Development Park investigate possible actors for the project in question. The Technical Committee thus considers the matter to have been dealt with.

The Technical Committee has issued a report on 31 January 2024 § 10

The Technical Committee has proposed that the Development Park investigate potential actors for the project.

In practice, the project in Grillinmäki would proceed in an entrepreneur-driven manner, which the municipality's business community and technical department can promote if necessary with advice, etc., not with financial support. After more than a year, there has been no interest from the business community in the matter.

Proposal for a decision

Based on the above report, the technical committee concludes that the initiative does not require any further action. The technical committee proposes to the municipal government and further to the municipal council that the initiative be declared completed.

Meeting handling of the matter

The municipality of Kihniö has no planning projects in preparation in the area in question. According to the development park's report, there are no interested actors or business support opportunities for charging station investment.

Decision: The motion for a resolution was adopted unanimously.

Municipal Board 12.2.2024 Section 29

Proposal for a decision

Based on the report of the technical committee, the municipal government will propose to the municipal council that the initiative be declared completed.

Decision: The motion for a resolution was adopted unanimously.

The council may also consider a matter that is not mentioned in the notice of the meeting if the urgency of the matter requires it.

A matter that the municipal government must prepare may not be taken up for decision unless the municipal government has had an opportunity to discuss it. Notwithstanding this, the council may unanimously take up a matter that is urgent (Municipalities Act, Section 95).